Best Document Scanner 2022 (Updated June)

Are you looking for the best document scanner 2022? In this guide, we share our top document scanners we found on the market.

Best Document Scanners

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Brother DS-740D

  • Portable

  • 2-sided

  • 15 pages per minute

Fujitsu ScanSnap iX1500

  • Touch screen

  • 50 sheets Automatic Document Feeder

  • Speedy 30 ppm colour scanning

Epson WorkForce ES-50

  • ReadyScan LED technology

  • ScanSmart software

  • 5.5 seconds per page

Brother DS-640 Compact

  • Portable

  • Scan documents, receipts and ID cards

  • 1-sided A4 scanning up to 15 pages per minute

Canon Image Formula R40

  • Double-sided capturing sheet fed scanner

  • 60 sheet feeder

  • 40ppm/80ipm

1. Brother DS-740D.

Brother DS-740DThe Brother DS-740D offers quick speed and duplex scanning. You scan single and double-sided documents with a single pass at up to 16 pages per minute. The good thing is that color scanning won’t slow you down because it boasts the same speed as if you are scanning black and white documents.

It’s very compact, making it perfect for home usage and for smaller office spaces. It’s less than one foot in length, allowing you to fit it virtually everywhere. This desk saving design feature will reduce the space needed as it only requires about 11 inches of desk space. It’s powered by a USB 3.0 cable which is included in the package and you can basically just plug it in and start using it.

The device also uses the Brother desktop application which is free to download and install. The scanner also has an automatic color detecting and adjustment image rotation when used with a PC. This will enhance the scans by removing or preventing background distortions.


  • Lightweight and small
  • Fast scanning and processing
  • Accurate OCR
  • Easy to use
  • USB 3.0 connectivity


  • No battery
  • No mobile or wireless connectivity

2. Fujitsu ScanSnap iX1500.

Fujitsu ScanSnap iX1500This one allows for double-sided scanning and it comes with an advanced paper-feeding system, making it very easy to handle a large number of documents in a single push. You can scan business cards, documents, photos, receipts, and whatnot.

Now, one of the main differences between this scanner and most of the others is that it’s larger. It has a 4.3-inch touch screen that allows you to scan directly and send them to your preferred destination. You can also scan to DropBox, desktop folders, Google Drive, and so forth.

The device is connected via USB cable or Wi-Fi. This means that you can connect it to a tablet, smartphone, as well as a laptop. It also has built-in software that will organize and clean up your documents with automatic blank page deletion, cropping, and other features. The scanning speed is also considerable – up to 30 pages per minute and the automatic document feeder can fit 50 pages. The optical resolution is up to 600 dpi.


  • Accurate OCR
  • Strong software bundle with financial data support
  • Versatile connectivity options
  • Easy to use


  • Doesn’t have ethernet support

3. Epson WorkForce ES-50.

Epson WorkForce ES-50If the last model we talked about was bulkier in size, this one is the complete opposite. It’s one of the lightest mobile single-sheet fed document scanners in this particular class. It’s very small in size, it’s portable, and it’s great for on-the-go scanning. You can scan a page in about 5.5 seconds, which is quite fast.

Additionally, it boasts versatile paper handling and you can scan documents of up to 8.5 x 7.2 inches. You can also scan receipts and ID cards. It also comes with some smart tools to make organizing and scanning documents even more convenient. Namely, this is the Epson ScanSmart Software which makes it very easy to review, save, and scan.

The device is powered through a USB connection and there are no batteries or external power supply that you’d have to worry about. It also includes the Nuance OCR software which will allow you to create searchable PDF files, as well as editable Word and Excel files. You can scan to the cloud using the included software.


  • Very small and lightweight
  • Fast
  • Accurate OCR
  • Robust software


  • Doesn’t have an internal battery
  • Doesn’t support memory cards

4. Brother DS-640 Compact.

Brother DS-640 CompactMuch like the other scanner of Brother that we discussed, this one is also providing a relatively quick scanning speed of up to 16 pages per minute. Again, this is true for both colorful and black and white documents so you wouldn’t need to worry about it. It’s also very compact and it only weighs 1.5 pounds, meaning it’s a good solution if you travel a lot and you need to scan documents on-the-go.

It’s powered via a micro USB 3.0 cable which is included in the package. This means that you can use it even if there’s no available power outlet nearby. You can just plug it into your laptop and start scanning.

It uses the traditional Borther desktop applications which will allow you to scan to any destination you want, including various cloud service providers like Google Drive or DropBox. There’s also an automatic image rotation for PC only, color detection and adjustment, and bleed prevention through background removal.


  • Fast scanning and processing
  • Accurate OCR
  • Lightweight and small
  • Easy to use
  • USB 3.0 connectivity


  • Lacks ADF and support for single-pass
  • No bundled app for business-card archiving

5. Canon Image Formula R40.

Canon Image Formula R40If you’re looking for a solution to convert your paper documents into searchable digital prints, this is a great solution. It can handle many different types of documents reliably, meaning that you can scan contracts, business cards, receipts, photos, longer documents, and so forth.

It’s both fast and efficient – you can scan both sides of the same document at the same time and do it in color too. It boasts a speed of up to 40 pages per minute. It also has a 60-sheet automatic feeder and it offers a one-touch operation.

It’s compatible with both Windows and Mac OS devices thanks to the TWAIN driver which is included. The setup is very easy as all you need to do is plug in the supplied USB cable. It also includes an easy-to-use scanning software that’s supported by Windows and Mac OS. There’s also a free license for Readiris PDF and OCR software, as well as the Cardiris business card software for windows.


  • Easy to convert your paper documents into searchable digital formats
  • Compatible a third party cloud service
  • One touch operation
  • Scans both sides of a document at the same time
  • Scanning speed of up to 40 pages per minute
  • Easy set up


  • Software version of the manual is useless
  • Average quality on pictures

What are some features you should look for before getting a document scanner?

  • Scan quality
  • Wireless and mobile connectivity
  • Duplex scanning feature
  • Automatic image enhancement
  • USB connection
  • Compatible with a cloud storage service
  • Optical character recognition
  • Easy to use scanner interface
  • Be able to handle large documents

What are 3 types of scanners?

Drum, handheld and flatbed scanners. A flatbed scanner is more likely to be found in office environments. A portable scanner is useful for at home use and small jobs. If you just want to do some photo scanning then a portable scanner will be more than enough. A dedicated portable document scanner could be sufficient enough if you work from home. If you are looking for a high quality scan when scanning photos, then find a place that has a drum scanner, whilst a portable scanner can scan photos with sufficient quality, if you want the best you’ll have to look for a drum.

Is it better to buy a separate scanner and printer?

Whilst an all in one printer sounds cool, most all in one printers will have slow scanning speeds. It might be enough if your scanning simple text documents or scanning receipts, but ideally for high quality scans you want a dedicated machine where you can schedule scanning tasks.

Does a scanner work with Macs?

Mac users should look towards the Epson Perfection which is compatible as long as you have a thunderbolt adapter or through wireless connection. The compact scanner can easily handle photo scans, business documents, scanning slides and connect to mobile devices, making it very easy to use.

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